DocuClass Advanced Fax Management is a component designed to automate the processing of faxes received via MFP, RightFax, or similar fax server system, storing properly-indexed faxes in the DocuClass system.
DocuClass Fax Management can include, but is not limited to, all of the following:
Automatically monitor and capture incoming faxes
Data extraction from faxes received via MFP, RightFax, any other fax server
Query of extracted data against external SQL databases provides automatic indexing of imported faxes
Manage exceptions and damaged faxes
Automatic fax-back notification can be delivered to sender or an alternative recipient, via fax or e-mail, using templates, using pre-designed customized messages, with thumbnail views of the first fax page
Unique IDs assigned to every received fax
Stamping faxes with unique ID barcodes and distribution for printing to pre-designated printers
Change status of received faxes in the fax server system to “imported,” automatically updating the status within DocuClass
New incoming faxes can automatically trigger workflow processes
Automatic indexing of processed/modified faxes – for instance saving them as a revision in DocuClass and updating the status
Automatically generates reports – unprocessed faxes, for example
Powerful quality assurance tools to ensure that every incoming fax is properly stored and processed in DocuClass
Export faxes, as single page or multipage files, and data to automatically created folders, thereby making the document and data available for other business applications
Assist in achieving compliance, such as HIPAA, by keeping track of the entire document path from the moment the fax document is received
