”Once we saw what DocuClass’ workflows could do, we wanted to spread them to all our departments. DocuClass has helped us to grow our business and improve customer satisfaction.” — Dana Hawkins, IT Director, Ventana USA

Why is DocuClass a good fit for Manufacturing?

• Reduces costs associated with paper-based operations
• Reduces costs of paper storage
• Reduces time and cost associated with important administrative functions

• Enables users to access and share relevant information instantaneously
• Reduces time to market
• Leverages ERP and/or existent Line of Business applications

• Meets document retention requirements
• Eliminates the loss of documents
• Manages user access to documents throughout the enterprise

• Automates and simplifies key operations such as order fulfillment, Accounts Payable and Receivable functions and Customer Service

• Achieves complete document control with audit trails, version control, and document and user security
• Improves management of ISO, QS or TQM documentation
• Achieves and maintains compliance with industry and regulatory initiatives (Sarbanes-Oxley, 21 CRF 11, OSHA, MSDS, etc.)

Applying DocuClass in the Manufacturing Environment

Accounts Payable

• Enables Accounts Payable to capture, access and manage all purchase-related documents electronically – matching invoices with POs and routing PO requests and vendor invoices through the approval process
• Reduces invoice processing time and minimizes costs
• Reduces search time by making invoices, etc. immediately available
• Helps manage exceptions and alleviate bottlenecks

• Reduces Day Sales Outstanding by shortening the collection, clearing and processing cycles
• Tracks the review of partial payments through workflow
• Automatically faxes and/or emails overdue invoices
• Links POs to invoices

• Enables engineers to initiate, track, monitor and route processes from one state to the next automatically, while project status information is stored for instant retrieval
• Supports multiple formats
• Provides Check-in/Check-out functions for working with files
• Provides version control and history functions to track changes and review historical data
• Provides role-based access control
• Manages file components (e.g. paragraphs of text, blocks in a BOM)

• Faster order processing
• Improves coordination with the ordering or specification process
• Prevents fabrication specifications, notes, or verbal instructions from being lost, misplaced or misunderstood
• Reduces fabrication errors by keeping all specifications together
• Provides coordination with order entry, shipping and receiving
• Documents fabrication orders for future reference
• Helps automate inventory and supply chain processes

• Eliminates manual handling of paperwork
• Automates all shipping-related documentation
• Eliminates communication errors
• Tracks partial shipments
• Coordinates with Accounts Payable and Accounts Receivable

• Streamlines hiring processes by automatically capturing and routing applicant information
• Provides fast, accurate multi-user search and retrieval
• Consolidates all employee information and paperwork
• Streamlines the employee evaluation process

• Improves service through faster response to internal customers and vendor inquiries
• Provides easier access to customer information, documents for order processing and resolution handling